Team Adult Advisors and Chaperone Information

Team Adult Advisors and Chaperones Information

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Mandatory Chaperone Meetings for All Chaperones

All chaperones must attend a chaperone meeting by phone or in person.

  • By Webinar: May 9 , 2018, at 11:00 a.m. – 12:00 p.m.
    By Phone: May 9, 2017, Webinar, Time:  11:00 a.m. – 12:00 p.m

    1. Click and join at the specified time and date:
      Note: This link should not be shared with others; it is unique to you.
    2. Choose one of the following audio options:

    When the Webinar begins, you will be connected to audio using your computer’s microphone and speakers (VoIP). A headset is recommended.

    — OR —

    If you prefer to use your phone, you must select “Use Telephone” after joining the webinar and call in using the numbers below.

    United States: +1 (646) 749-3122
    Access Code: 122-075-565
    Audio PIN: Shown after joining the webinar

  • In Person: Wednesday, May 23, 2018 @ the Great Wolf Conference Center, Fallen Timbers B from 7:00 p.m. – 8:00 p.m.
  • Great Wolf Lodge Conference Center Map

2018 Timeline

Visit the Timeline page in order to read the 2018 Timeline.

Team Adult Advisor and Chaperone Responsibilities:

  • Advisor and chaperone to their youth team members.
  • The Team Adult Advisors (TAAs) are the primary contact person for youth team attendees.
  • Responsible for protecting the health, safety, and well-being of their youth team.
  • Provide positive role-modeling and mentorship for the youth in their care.
  • Attend all event activities, meals, and workshops with their youth team members and ensure team safety at all times.
  • Responsible to know the whereabouts of their youth at all times.
  • Ensure full team participation and on-time attendance of conference learning activities.
  • Adhere to and maintain a 3:1 Team Adult Advisor/Chaperone to youth ratio at all times (per DSHS policy).
  • Adhere to and enforce a zero tolerance policy for tobacco, alcohol, misuse/abuse of medicines, and illegal drug use/possession.
  • Adhere to and enforce respectful and professional behavior by the youth; including refraining from engaging in affectionate, intimate, or sexual behavior and/or activity.
  • Adhere to and enforce curfew for youth of 10:00 pm (in hotel rooms) – no exceptions.
  • Retain and carry Youth Guidelines/Permission Forms at all times. Youth MUST also retain and carry their personal Youth Guidelines/Permission Forms at all times. This is for safety purposes, or in the event of an emergency, they have their medical information on them.
  • Team Adult Advisor/Chaperone(s) adhere to and enforce “no guest policy” in conference areas.

What is the difference between a Team Adult Advisor and a Chaperone (both are considered Chaperones)?

The Team Adult Advisors and Chaperone(s) must be with youth at all times. The main difference between a Chaperone and Team Adult Advisor for the Spring Youth Forum is that the Team Adult Advisor is the main contact for the team and the person with which the Spring Youth Forum committee will communicate. The Team Adult Advisor must share any information pertinent communicated from the committee (i.e. complete registration, presentation instructions, etc) with the chaperone(s) and youth.