Team Adult Advisor Info

Chaperones and Team Adult Advisors

To avoid system messages from going to a SPAM folder, please approve messages from “contactus@springyouthforum.org” and from “noreply@etouches.com”. The system has many electronic documents and messages that will be undelivered if messages are going to the SPAM folder (e.g. confirmation letter, reminders, Know Before You Go information, etc).

Mandatory Chaperone Meetings for All Chaperones

All chaperones must attend a chaperone meeting by phone or in person.

  • By Phone: May 10, 2017, Webinar

1. Click and join at the specified time and date:   https://tinyurl.com/SpringYouthForum2017
Note: This link should not be shared with others; it is unique to you.

2. Choose one of the following audio options:

TO USE YOUR COMPUTER’S AUDIO:
When the Webinar begins, you will be connected to audio using your computer’s microphone and speakers (VoIP). A headset is recommended.

— OR —

TO USE YOUR TELEPHONE:
If you prefer to use your phone, you must select “Use Telephone” after joining the webinar and call in using the numbers below.

United States: +1 (213) 929-4212
Access Code: 527-891-260
Audio PIN: Shown after joining the webinar

2017 Timeline

Visit the homepage in order to read the 2017 Timeline.

Team Adult Advisor and Chaperone Reminders:

  • Age Requirements of the Team Adult Advisor/Chaperone:
    • 19 years of age and at least 3 years older than the youth they are advising/chaperoning (whichever is greater).
  • Age Requirements of Attendees:
    • Youth aged 12-18 will be able to attend the Spring Youth Forum.
  • Background Check (Required)
    • It is the responsibility of individual agencies/organizations to conduct background checks on all Team Adult Advisor/Chaperone(s) attending and onsite with youth.
  • Team Adult Advisor/Chaperone Meeting (Required)
    • Both the TAA and chaperone must attend one of the meetings.
      • By Phone: Wednesday, May 10 at 3:00 p.m.

1. Click and join at the specified time and date:   https://tinyurl.com/SpringYouthForum2017
Note: This link should not be shared with others; it is unique to you.
2. Choose one of the following audio options:

TO USE YOUR COMPUTER’S AUDIO:
When the Webinar begins, you will be connected to audio using your computer’s microphone and speakers (VoIP). A headset is recommended.

— OR —

TO USE YOUR TELEPHONE:
If you prefer to use your phone, you must select “Use Telephone” after joining the webinar and call in using the numbers below.United States: +1 (213) 929-4212
Access Code: 527-891-260
Audio PIN: Shown after joining the webinar

      • In Person (At Great Wolf Lodge): Tuesday, May 16, 2017 at 7:00 p.m. in Fallen Timbers B.

Team Adult Advisor and Chaperone Responsibilities:

  • Advisor and chaperone to their youth team members.
  • The Team Adult Advisors (TAAs) are the primary contact person for youth team attendees.
  • Responsible for protecting the health, safety, and well-being of their youth team.
  • Provide positive role-modeling and mentorship for the youth in their care.
  • Attend all event activities, meals, and workshops with their youth team members and ensure team safety at all times.
  • Responsible to know the whereabouts of their youth at all times.
  • Ensure full team participation and on-time attendance of conference learning activities.
  • Adhere to and maintain a 3:1 Team Adult Advisor/Chaperone to youth ratio at all times (per DSHS policy).
  • Adhere to and enforce a zero tolerance policy for tobacco, alcohol, misuse/abuse of medicines, and illegal drug use/possession.
  • Adhere to and enforce respectful and professional behavior by the youth; including refraining from engaging in affectionate, intimate, or sexual behavior and/or activity.
  • Adhere to and enforce curfew for youth of 10:00 pm (in hotel rooms) – no exceptions.
  • Retain and carry Youth Guidelines/Permission Forms at all times. Youth MUST also retain and carry their personal Youth Guidelines/Permission Forms at all times. This is for safety purposes, or in the event of an emergency, they have their medical information on them.
  • Team Adult Advisor/Chaperone(s) adhere to and enforce “no guest policy” in conference areas.

What is the difference between a Team Adult Advisor and a Chaperone (both are considered Chaperones)?

The Team Adult Advisors and Chaperone(s) must be with youth at all times. The main difference between a Chaperone and Team Adult Advisor for the Spring Youth Forum is that the Team Adult Advisor is the main contact for the team and the person with which the Spring Youth Forum committee will communicate. The Team Adult Advisor must share any information pertinent communicated from the committee (i.e. complete registration, presentation instructions, etc) with the chaperone(s) and youth.