Presentations

Team Collaboration and Collective Learning

The highlight of the Spring Youth Forum is the opportunity to share your prevention project with others! Your team will have 8 minutes to showcase your prevention project to other teams from around the state with similar prevention topic areas as well as to watch and learn from other teams’ presentations. All teams registered for the Spring Youth Forum are required to participate in these presentations.

Project Presentation Details

Time and Location of Team Presentations
Your presentation will take place in the late morning after the welcome session on May 24, 2018.

Basic Details

  • Teams will have a maximum of 8 minutes to share their presentation.
  • Please feel free to create presentations that suit the team’s personality and the audience; such as: skits, group work, interactive presentations, singing, music, discussion, drama etc. Electronic (for example, PowerPoint, Adobe PDF) formats for presentations are NOT a requirement.
  • As a good best practice, do not embed your audio or video in the PowerPoint, we have found that there are issues with this. Try to make your presentation work with the most general office products and most compatible.

Voting
In order to determine the top seven youth teams that will move on to the final session of presentations and voting, each team will receive a final score in their presentation room. These scores will be tallied and the team with the highest score from each of the seven presentation rooms will move on to the finals for a chance to win the Grand Prize. The grand prize award will be decided by votes from all participating youth teams as well as adult judges not affiliated with any competing youth team.

Important Facts About Your Presentation

  • Bring your final presentation with you on a jump drive (USB).
  • It is the ultimate responsibility of the team to prepare a functioning and professional presentation.
  • Please bring your electronic presentation as a back up on a jump drive (USB), along with any audio or video files in case the conference center Wi-Fi Internet is not functioning.
  • Please check the compatibility requirements in the sections below.

Audiovisual Equipment and Function Set Up

The following equipment and set up will be provided for presentations:

  • Rooms will be in theater with a materials table up front for presenters.
  • LCD Projector
  • PC Laptop Computer with DVD Capability (We will not have Mac computers available.)
  • Sound Capability (for a PowerPoint presentation or DVD/CD)
  • Projection Screen
  • One (1) Microphone (may be handheld, standing or lavalier)
  • Table for Materials
  • Conference Center Internet (Please have a backup plan as Wi-Fi is not always dependable.)

Please let us know if your team has any special presentation needs (e.g., ADA accessibility, extra tables, extra space for interactive projects, special equipment, different seating arrangement, etc.). We will do our best to accommodate your needs, but it is not guaranteed due to short turnaround times between team presentations. Rooms are set up theatre style. Please contact UNR/COB with any special setup requests no later than May 5 to meet this deadline for the venue.

The policy of the Great Wolf Lodge does not permit glitter, balloons filled with helium, confetti, etc. Before bringing props or aides, please approve it with the committee by emailing contactus@springyouthforum.org.

Software Availability and Requirements

Please Note: It is the team’s responsibility to comply with compatibility requirements at the Spring Youth Forum to ensure that a presentation will function onsite and is professional. The requirements and information should assist in ensuring that all presentations will function properly during a team’s presentation. There is very little time for audiovisual challenges, which could also disrupt another team’s arranged presentation schedule. Again, these guidelines and tips are available in order to ensure each team’s success! Ultimately, it is the responsibility of the team to create a functioning and professional presentation. Unfortunately, audiovisual equipment does not always function perfectly, so it is recommended to have a back up plan.

All computers are PC (no Macs are available) and will be running Microsoft Windows XP.

All presentation materials must be compatible with one of the following applications that will be available on all conference computers:

  • Microsoft Office 2007
  • Windows Media Player 12
  • Adobe Reader XI
  • VideoLan VLC Media Player2.1

Handouts

Handouts are always well-received, but to stay environmentally friendly, the Spring Youth Forum Planning Committee is suggesting that teams bring ONLY the handouts absolutely necessary for the presentation.

If teams choose to bring copies of their handouts or other materials, please bring enough for 50 people for first-round presentations. If a team qualifies for the final round, and wishes to provide handouts for all attendees, please bring enough for 350 people, or enough for a few for each table (50 tables).

Conference-funded copy services are not available.