Steps to Completing a Scholarship
To avoid system messages from going to a SPAM folder, please approve messages from “firstname.lastname@example.org” and from “email@example.com”. The system has many electronic documents and messages that will be undelivered if messages are going to the SPAM folder (e.g. confirmation letter, reminders, Know Before You Go information, etc).
Step 1: Read ALL of the Information on This Page Before Completing a Scholarship Application
Step 2: Prepare to Complete the Scholarship Application With These Resources
Step 3: Complete the Online Scholarship Application
As of 5:00 p.m. the online application will be closed on Friday, March 31. For questions, please email firstname.lastname@example.org This form will time out if you wait too long to answer and you will need to start over. Please prepare your responses in advance, then complete the online application.
Prepare Narrative Answers for Online Application: The time it takes to respond to this survey may vary. It may take between 5-10 minutes to respond to the survey, if you have prepared your answers in advance. We suggest that you prepare your answers in advance by preparing to answer the questions by using the information from the document above “Preview Document Scholarship Application” under Step 3. You should complete this preparation in order to 1) avoid being “timed out” if called away and having to start over in the system, 2) take less time online with the narrative response items, and, most importantly, 3) be able to collaborate with your team and review data in order to complete the answers before going online to complete the application (tip: this may result in a better score on your application if your responses are clear and concise backed by data). Once you have submitted your application, the answers are final.
To be eligible for scholarship and participation, teams must:
- Have an identified Team Adult Advisor who will lead and assist the youth team at the Spring Youth Forum.
- Be limited to a maximum of up to 6 youth and 2 adult chaperones. The 3:1 ratio of youth to chaperone is required.
- Have completed a prevention project that will be presented to others in May. Projects can be long-term, ongoing projects or newly-developed projects. Presentations should be about specific youth-led projects and not programs in general. Only one project application per youth team is allowed. If your youth team has multiple projects they should select one project to present.
- Plan to prepare an 8-minute presentation to share with other youth prevention groups at the Forum.
- Be able to participate in the entire Spring Youth Forum, including voting throughout the event and attending final presentations. Teams not in attendance for the entire event will be ineligible for awards and prizes through disqualification. See the Rules of Participation for more information
- Submit a completed application by the deadline stated above. Space will be limited.
- Be of the required age. Youth must be 12-18 years of age; chaperones must be at least 19 and at least 3 years older than the youth they are chaperoning.
Additional Information and Policies You MUST Review
You will be required to be familiar with and understand this information as a scholarship recipient.
Application Review Process
The scholarship review process will begin after the deadline. The Team Adult Advisor should complete and submit the scholarship application. All communication will be sent via email to the Team Adult Advisor and email address indicated on the application form. Please be sure the correct email is provided on the application. Reviewers will evaluate and approve applications based on completeness of application, the stated criteria and information provided. The application score accounts for 25 percent of the total score for each team. Teams are not guaranteed scholarships and some partial scholarships may be awarded.
Confirmation of Receipt of Scholarship Application
Once the scholarship application has been submitted, the Team Adult Advisor will receive an email notification from a UNR/COB representative stating that the application has been received. This email will also address any questions regarding the answers on the form, or any missing documents. All missing information or documents must be received by the application deadline in order for the application to be considered complete. If a confirmation email is not received within 48 hours of submitting the application, the Team Adult Advisor is responsible for contacting UNR/COB immediately to follow up on the scholarship submission and to confirm receipt. Should a team submit an application on the due date, it is the Team Adult Advisor’s responsibility to follow up with a phone call to ensure receipt of application. It is important to be sure your team’s application was received, and the Team Adult Advisor is responsible for confirming receipt.
Teams awarded scholarships may receive one or more of the following:
1. Free registration and acceptance to participate (a value of more than $200 per person and a chance to win the grand prize)
- Free registration for Team Adult Advisor, Chaperone and Youth.
2. Travel assistance (will vary based on need)
- Should a team be awarded travel assistance, please prepare to pay all travel costs in advance and to receive a travel assistance check for the amount awarded to the team after the event. A check will be mailed to the address on the W-9 form submitted, or on file from previous events.
3. Lodging (a value of more than $250 each night; regular rate, not block discounted rate)
- The number of hotel rooms and the amount of travel assistance provided to your team will be explained in the Scholarship Award Letter, which will be sent via email to the Team Adult Advisor.
- It will be up to each team to determine how many and who should be in each room (e.g., one chaperone and three youth per room or four youth in one room and two chaperones in the second room.).
- It is the expectation that people will share rooms when appropriate and feasible.
- Teams may need to purchase additional rooms for team members, chaperones and/or adult advisors.
- Should teams wish to purchase additional rooms for team members, a group rate will be available. However, there is no guarantee that the rooms will be near the other team room(s), as the Committee will have already booked lodging for teams awarded scholarships. Please contact UNR/COB for the group rate code at the event email address, if needed.
- Hotel confirmation number(s) and additional hotel information will be provided closer to the event via email to the Team Adult Advisor.
- All lodging rooms for youth and adult members of the team will be reserved at the Great Wolf Lodge.
- Should teams register less than the number of people awarded a scholarship, the number of hotel rooms awarded may be adjusted.
4. Meals (a value of more than $100 per person)
- Breakfast, lunch and dinner on Wednesday, May 17, 2017.
- All other meals and snacks are the responsibility of the team.
5. Waterpark Passes (a value of $40 each)
- Waterpark passes can be used starting at 1:00 p.m. on Tuesday, May 16, through Wednesday, May 17 until 9:00 p.m. Hotel room check-in starts at 4:00 p.m.; however, teams may arrive beginning at 1:00 p.m. and the hotel will provide waterpark passes and allow teams to swim prior to room check-in.
Once accepted, teams:
- Will receive an award letter via email within a few weeks. The letter will include specific information to registration and items awarded to the team.
- Must register online by the deadline in the letter, following the specific instructions. Please note: Teams not registered by the deadline in the letter may lose their scholarship to other teams on the waiting list.
- Must download all necessary forms, as well as ensure all youth receive and complete them. Youth must receive all necessary parental (or legal guardian) signatures to attend the Forum. Youth will not be allowed to attend without bringing all necessary signed forms to the Forum and submitting them at check in.
- Must download chaperone guidelines and responsibilities and ensure all Team Adult Advisors and chaperones have read and understand the requirements and obligations.
- Must complete and sign a travel form if required, including any attachments, to receive travel assistance and/or lodging. If a travel form is necessary, you will be notified in your acceptance letter.
- Bring handouts and materials associated with the team’s presentation.
- Prepare a final presentation. If using PowerPoint, video or other electronic means, do not submit your team’s presentation in advance. Bring your final version with you for the day of the presentation.
- Visit the Rules of Participation webpage on the conference website for the rules and regulations in regards to participating in the Forum.
Prizes will be awarded to teams based on completion of application, quality of application and quality of presentation given during the Spring Youth Forum. Teams may win awards in each of the criteria categories and by presentation room. Presentation room winners will compete for the Grand Prize. Please read and follow all instructions carefully to give your team the best opportunity to win!
Each team must present information about their project to other youth teams. Teams will vote on presentations immediately following each team presentation. Please see the Presentations webpage on the conference website for tips, guidelines and downloads that will assist with presentations.
All teams will be judged on the following criteria, and final scores will be based on:
- For information on application criteria, please visit the Judging Process webpage.